Club Rules

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Postby Admin » Wed Aug 20, 2008 11:03 am

The conditions of ACU affiliation require us to have a set of acceptable club rules, here are ours -

Leicester Area Riders Forum

Club Rules

1 General

1 The club will be known as Leicester Area Riders Forum, hereinafter termed the club or LARF

2 The club shall be administered by a Management Committee drawn from the club membership.

3 The objects of the club are encouragement and protection of motorcycle interests in the Leicester area. The club endeavours to meet the needs of the competition rider and social / tourist rider by organising and participating in various sporting events, social runs etc throughout the year.

4 The interpretation of these rules is as defined by the Management Committee.

5 The club will be affiliated to the ACU annually and pay the appropriate affiliation fee.

6 The Club shall not be liable to any member for any economic or financial loss or damage (including the loss of profits, loss of revenue, liability incurred by the member to third parties ) or any consequential or indirect or special loss or damage howsoever caused and in particular not when the members machine or machines are involved in any event organised or recognised by the club, including racing, parading, trial or display, (static or otherwise). This rule shall also apply to the member of any other club invited to or jointly participating in this club as well as to LARF members invited to or jointly participating in an event organised by the Club. Although the Club will make every effort to provide members with insurance this should not be construed as an assumption of liability and it will always remain the responsibility of the individual member to protect and defend the Club against any claim for loss or injury howsoever caused.

2 Alterations to rules

1 Additions, deletions and alterations to these rules may only be made at an AGM or EGM.

2 Such proposals will be passed, should they receive the support of a minimum 2/3 of the eligible vote, this being comprised the membership present at the meeting and votes received by post up to the date of the AGM/EGM.

3 Management Committee

1 The Management Committee shall comprise of a Chairman, Club Secretary, Treasurer, Rights of Way Officer, Webmaster and Competition Secretary drawn from paid up members of the club. Election of club officials being made at the Annual General Meeting or Extraordinary General Meeting.

2 Management Committee members will be eligible to serve a maximum of a 3 year term, before seeking re election, at the AGM or an EGM, under the procedures detailed in these rules.

3 Club Members may be co-opted onto the committee at any time, provided that they are nominated by a Committee member and are accepted by a majority vote at a Management Committee Meeting. Such co-opted members do not have voting rights on the Management Committee, unless they are conferred by majority vote of the Management Committee. Similarly, such voting rights may also be removed by majority vote of the Management Committee.

4 Such co opted Management Committee members must seek formal election to the Management Committee at the next AGM/EGM.

5 Voting decisions at Management Committee Meetings shall be by simple majority, subject to a minimum quorum of 5. In the event of a split decision, the casting vote shall lie with the Chairman of the club, or in his absence the Club Secretary.

6 The Management Committee has the authority to employ such staff or services that at any time may deemed to be required in connection with the pursuance of the clubs objects, or management of the clubs affairs.

7 Accurate minutes of all Management Committee meetings are to be made and circulate to all Management Committee members within 10 days of the relevant meeting. Copies of such minutes are available to all club members, upon request and receipt of an SAE, subject only to editing where the issue in question is deemed to be of a confidential or personal nature. Such editing must be approved under a vote by the Management Committee.

Sub - Committees

8 The Management Committee may appoint sub committees, drawn from the club membership, to assist in the management of the club?s affairs.

9 Any such sub committee shall include at least one member of the management committee, who shall be chairman of that sub-committee.

10 Such sub committee?s must keep accurate minutes and the sub committee chairman must ensure that these are circulated to all Management Committee members within 10 days.

11 Sub Committees cannot commit the club to financial expenditure or enter into contractual obligations on behalf of the club.

12 At all times primacy is retained by the Management Committee.

4 Membership

1 Members shall abide by the rules of the club and the rules of the ACU.

2 Persons wishing to join the club should submit an application to the club.

3 The Management Committee reserve the right to refuse membership to any applicant, although this will not unreasonably be withheld.

4 The annual subscription fee and the various types of membership to be offered by the club shall be decided upon by the Management Committee. The membership conferred by a subscription shall expire on 31st December annually.

5 Members shall hold themselves bound, in all cases of dispute or disagreement as to the interpretation of the rules of the club, to accept the decision of the Management Committee.

6 In the event of a grave breach of the rules of the club by a member, or conduct on the part of the member, or a person(s) accompanying a member at a meeting or any other club event, which prima facie is un-gentlemanly, un-sportsman like, or is deemed as being prejudicial to the interests of the club, a meeting of the Management Committee shall be convened to hear and consider the actions and events.

7 The member(s) concerned will be notified of the meeting in writing, stating the reason for such meeting and shall be invited to attend. At least 14 days notice shall be given to such member(s), who if unable to attend will be provided with up to 2 alternative dates, but in any event such a hearing will take place within 45 days of notification.

8 The Management Committee shall have the power to caution that member or require them to resign their membership, or take any action deemed appropriate.

9 In the event that the hearing relates to a member of the management committee, that member will not be allowed to vote in the matter/related matters.

6 Annual General Meeting (AGM) and Extraordinary General Meeting (EGM)

1 The maximum period to elapse between each AGM shall not exceed 36 months.

2 An extraordinary general meeting may be convened at any time and shall be within 45 days on receipt of a written request of 20% of the membership. Such a request must state the purpose for which such a meeting is required.

3 Notice of an AGM or EGM will be communicated by post to the membership, not later than 14 days prior to the proposed date. This notice shall state the date, time and location where it is to be held and detail the business to be conducted.

4 The quorum for an AGM or EGM shall be a majority of the Management Committee together with 20 other members.

5 To be eligible to vote at an AGM or EGM a member must be a paid up current member.

6 A resolution will be passed at an AGM or EGM if it receives the votes of not less than two thirds of the total of members present and those voting by post.

7 At the AGM, the following business will be conducted:-
7.1) Presentation of the accounts for the previous financial year. The members present at the AGM are to vote on acceptance of the accounts.

7.2) The election of Management Committee Members. Nominations for positions can be proposed and seconded by any member, and voting for any vacant positions will be by simple majority voting.

7.3) Such other business as has been communicated in writing to the club secretary, at least 10 days prior to the AGM and included in the notice sent by the club secretary to the members.

7 Financial

1 The club treasurer as elected by the membership, shall monitor the club bank accounts, into which all income from any source shall be paid.

2 The mandate to be given to the clubs bankers, detailing person(s) authorised to act on the clubs behalf and detailing their authority in this respect, shall be completed in accordance with a resolution to be passed by the Management Committee.

3 Payments made from the clubs accounts shall only be in payment for goods or services already provided or to be provided, to the club in connection with its activities. Club officials and members of the Management Committee shall be entitled to recover reasonable expense incurred in the performance of their duties, such payments being at the discretion of the Treasurer.

4 The club treasurer shall maintain full and proper records of all income and expenditure. They will prepare annually, a profit and loss statement and balance sheet, which shall be presented to the Chairman and AGM for approval.
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